Your big interview is over. Now is the time to follow-up with a well-crafted post-interview thank you note. You will not get the job simply because you sent a thank note, but you will be remembered for not sending one. If the decision comes down to you and one other candidate, you want to be the one who wrote a thoughtfully composed thank you note with substance.
Creating a template ahead of time helps with the interview preparation, including the points to focus on as follow up. It’s okay to use a thank you note template when writing your note. However, be sure to customize it enough so that doesn’t look like one. In your email, reference something unique to your conversation with the interviewer.
First, a Few E-mail Reminders
Follow this set of reminders to assure your message is timely and appropriate.
- Send within 24 hours following the interview.
- Send from the same email address included on your resume. Use one with a professional tone.
- Avoid sending from your phone as formatting may change.
General Thank You Note Guidelines
Your e-mail is most likely to be opened and read if:
- The subject line includes the words “Thank you” with the job title and interview date.
An email with “no subject” line can appear unprofessional and careless. When you create your subject line, it should be specific and not overly creative.
- Prepare your e-mail in business formal
- Use professional terms, such as those associated with the position you seek.
- Be clear and concise.
- This gives the impression that you have thought about the interview and can express yourself efficiently.
- Vary sentence length. Best to keep each one under 20 words.
- Break content into short paragraphs of 2 to 3 sentences each.
- Be sure to individualize thank you e-mails for each interviewer you met.
Thank You Note E-mail Format
- Paragraph 1: Begin your note with a “thank you” for the time that they extended to speak with you, followed by a compliment about the interview process, a key takeaway about the position that excites you, and how this solidifies your confidence in your ability to be successful in the position.
This will let the recruiter know that you paid attention and reassure them of your compatibility.
- Paragraph 2: Refer back to the interview discussion, focusing on the experiences/skills you bring to the position. Succinctly state your unique qualifications and readiness to contribute to the position and company.
- Paragraph 3: Briefly state your enthusiasm for joining the company, and your availability for a follow up call or e-mail.
- The last line states your understanding of when you will receive an interview follow up.
- “Best regards” or “Sincerely” is suitable for the closing. Below your signature, make sure to include your full contact information and any professional links, such as your LinkedIn profile or other online portfolio. Your personal Facebook, Instagram or Twitter should not be included unless you are asked for them.
For more interview tips check out, Words to Use in an Interview